Privacy & Scoring
We Test Evidence. We Protect People.
Vibrez uses structured assessments to understand passion, judgment, AI capability, ownership, and learning velocity. Everything rests on your consent under Singapore's PDPA, our retention period is 12 months from your last activity and deletion after it is a human-run review rather than an automatic timer, the scoring is advisory, and humans make the final call. AI helps us assess your evidence; a human makes every decision about you.
The platform can help reviewers compare evidence, but it does not replace judgment, context, or direct conversation.
Who Controls Your Data
Vibrez Universe Pte. Ltd. (Singapore, UEN 202614401D) is the data controller for all candidate data collected through this site. If you reach the offer stage, your employment contract is issued by Vibrez Universe Pte. Ltd., and every term is disclosed to you before you sign anything.
Why We Can Hold Your Data
Your consent, under Singapore's Personal Data Protection Act (PDPA) — our home law as a Singapore company. You give it when you join the talent pool, we store which version of this policy you agreed to, and you can withdraw it at any time.
What We Collect
Profile details including name, salutation, email, phone, country of residence, date of birth, desired role type, links, CV files, Aptitude answers, AI Signal evidence, Human Signal responses, Craft Proof, optional technical challenge evidence, status history, and reviewer notes needed to operate the talent pool.
What AI Sees
Two things go to a third-party AI model provider, and it is the same provider in both cases. First, your assessment answers: four bounded graders evaluate only the answers assigned to Aptitude, AI Signal, Human Signal, and Craft Proof, and every criterion must be tied to a quote from something you wrote. Second, the text extracted from your CV — up to about 24,000 characters, which for most CVs is all of it, including your employment history — so the model can write a short orientation note for the human reviewer. That note carries no score and cannot decide anything. Your CV file itself is never uploaded to the provider, and no profile field — date of birth, salutation, phone number, country — is ever assembled into a prompt. Be aware of the one thing that follows from sending CV text: if your own CV contains your phone number, date of birth, nationality or anything else, that text goes as you wrote it. We do not strip it out today.
Who The Provider Is
A commercial large-language-model API vendor, used under contract as a processor acting on Vibrez's instructions only. They do not decide anything about you, and the material we send is retained by Vibrez under the 12-month rule below. If you want the vendor named before you apply, ask us and we will tell you.
Who Decides
AI scoring and alternative-role matching are advisory only. Vibrez reviewers inspect the evidence and record the final decision. The system cannot automatically reject a candidate or move them into another role.
How CVs Are Protected
CV uploads are capped at 5MB, stored privately, and served through authenticated candidate/admin routes. Public pages never expose CV files or answers.
How Long We Keep Data
Our retention period is 12 months from your last activity. Being straight with you about how that works: nothing is deleted automatically on a timer. Once your data is past the period, a person reviews what is due, decides, and records what was removed and why — so until that review runs, data past 12 months is still held. You can request deletion at any time without waiting for it; requests are recorded and actioned through the same human review rather than silently removing audit records.
Your Data Controls
From the portal you can export selected application data, withdraw an active application, respond to a reviewer-approved alternative-role invitation, record a data deletion review request, and — on any recorded outcome other than an acceptance — contest it and request a human re-review. A contest changes nothing on its own: it puts your written statement in front of a named reviewer, who re-reads your evidence and writes an answer you can read in your own status history.
Optional Challenge Signals
Some technical candidates may discover a non-secret site challenge. If they submit it, Vibrez stores the answer, score band, and safe event metadata for advisory review.
Your Rights, Wherever You Are
Candidates apply from the EU, UK, Singapore, China, and beyond.
Singapore (PDPA) — Our Home Law
Vibrez Universe Pte. Ltd. is a Singapore company, so the Personal Data Protection Act is the law we work under everywhere. In plain words: we only collect your data with your consent, only for the talent pool, our retention period is 12 months from your last activity — enforced by a human review, not a timer — and you can ask to see it, correct it, or have it deleted at any time.
EU & UK (GDPR / UK GDPR)
Candidates in the EU or UK can access, rectify, erase, restrict, port, and object to processing of their data. Under Article 22, you will never be subject to a decision based solely on automated processing: AI scores are advisory and a named human records every decision. To exercise the Article 22(3) right to contest, open your application in the portal and use “Request a human re-review” on the outcome panel — it records your statement for a named reviewer, who must answer it in writing.
China (PIPL)
Candidate data submitted from China is processed on servers located outside China, and the AI model provider that reads your answers and CV text is also outside China. The consent we record is consent to the processing described on this page; it does not currently itemise the cross-border transfer as a separate agreement, and we are not going to claim it does. We are taking advice on what PIPL Article 39 requires here and will ask you again if a separate consent is needed. You may withdraw consent, request access or correction, and ask for deletion in line with the Personal Information Protection Law.
Everywhere Else
Wherever you apply from, the same baseline applies: hiring-purpose-only processing, private storage, advisory-only AI scoring, human decisions, and the right to contest an outcome and request a human re-review.
AI Transparency Notice
How AI is used in your application.
Guardrails